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Terms & Conditions

TERMS & CONDITIONS

RESERVATION
1. All clients including Independant Tourists, Tour Operators and Travel Agents (here under referred to as Tour participant) can make reservations to Vietnam Freedom Tour by e-mail or by fax. Reservation must be made a minimum of 20 days prior to departure of package tours, and a minimum of 10 days prior to departure of other travel services.

2. Vietnam Freedom Tour will confirm the tour booking in writing by e-mail or by fax, stating the specifications which are to be fulfilled relevant requirements of the tour participant, meanwhile, any failure in the fulfillment of the requirements. Tour participant must be required to reconfirm his/her reservation on the final arrangement which is considered a contract between two parties.
 
PRICE
1. Tour price includes transfer and transportation fee by air-conditioned coaches (04-45 seats), hotel accommodation (from standard to deluxe room). meals are mentioned in tour program, entrance fee, local guides (and other special expenses required by tour participant previously stated in writing between vietnamfreedomtour.com and tour participant.

2. Tour price excludes entry-visa into Viet Nam, international and domestic airport taxes, international flights, travel insurance, tips, optional visits, other meals, (these extra expenses will be payable by tour participant before leaving the hotel or restaurant), personal expenses such as drinks, laundry, long-distance call, porterage, excess luggage, luggage insurance, entrance fee for camera, etc.

3. All tour prices for land arrangements are in US dollars and guaranteed by the validity of the contract between Vietnam Freedom Tour and Tour participant. Tour participant will be noticed one month prior to unforeseen changes of prices.
 
PAYMENT
1. Payment to Vietnam Freedom Tour can be made in cash or cable transfer to the following bank account of Vietnam Freedom Tour :

Beneficiary name: INTERNATIONAL TRADING & TOURIST Co., Ltd.
Beneficiary address: 48 Luong Ngoc Quyen Street, Hanoi, Vietnam
Beneficiary Account number: 0011 3718 66658
Bank name: BANK FOR FOREIGN TRADE OF VIETNAM, OPERATIONS CENTRE
Bank Address: 198 Tran Quang Khai Street, Hanoi, Vietnam
Website: www.vietcombank.com.vn
Swift code or Bank code for transfer: BFTVVNVX001
Note: bank fees is on your side   

2. Payment by Traveler cheque or Credit card: 3 % will be charged for Bank service when you pay by Traveler cheque and 3% will be charged when you pay by Credit card.
 
CANCELLATION AND CANCELLATION FEE
1. Notification of cancellation made by tour participant in writing: e-mail or fax, and must be received by Vietnam Freedom Tour. Any cancellation made by telephone is not accepted.

2. For package tours: For cancellation received within 10 days of departure, the following per on cancellation fees apply:
- 09-10 days prior to departure: 20% of total tour price.
- 05-08 days prior to departure: 50% of total tour price.
- 01-04 days prior to departure: 75% of total tour price.
- On departure day or later: 100% of total tour price.

3. For other travel services: For cancellations received within 15 days of departure, the following per person cancellation fees apply:
- 08-15 days prior to departure: 20% of total tour price.
- 02-07 days prior to departure: 50% of total tour price.
- 01 days prior to departure: 75% of total tour price.
- On departure day or later: 100% of total tour price.

4. No refund will be made to tour participants who deviate from the itinerary.

5. Cancellation charges are also applied to additional reservation of accommodations prior to and after the tour.

6. If the flight cancellation is requested by your participant after ticket is issued, revision fee or airline cancellation charge will be applicable. If an air inclusive tour is cancelled after receipt of air ticket, a refund will be processed after return of air tickets to Vietnam Freedom Tour. Vietnam Freedom Tour can not assume responsibility for any fees relating to the issue or cancellation of air tickets.

7. If a tour program is cancelled or charged because of force majeure (fire, accidents, catastrophe, war, etc) Vietnam Freedom Tour shall have no liability for refund on damages incurred. However, Vietnam Freedom Tour will use its best efforts to help tour participant decrease their damage.
 
RESPONSIBILITY
1. Vietnam Freedom Tour is responsible to tour participants in making arrangements for the tour services offered in this brochure, including means of transport, accommodation, restaurants, tour guides, sightseeing and other commitments (if any).

2. If the services included in the tour can not be supplied or there are changes in an itinerary because of a case of force majeure beyond the control of Vietnam Freedom Tour, the expense will be payable by tour participant. In other cases, Vietnam Freedom Tour will refund the expense to them.

3. Vietnam Freedom Tour reserves the right to make changes to the itinerary or to cancel a tour at any time whenever Vietnam Freedom Tour deems it necessary for the comfort, convenience or safety of the tour participants.

4. The tour participant agrees that neither Vietnam Freedom Tour or not its affiliates shall be liable for any damage, loss (including personal injury, death and property loss) or expense occasioned by any act or omission of any supplier providing tour services or of any other person.

5. The means of transport, hotels and restaurants used by Vietnam Freedom Tour during the tour program comply with the rules and regulations stipulated by the authorities concerned. Vietnam Freedom Tour shall be exempt from any liability and penalty should any controversy regarding services arise.

6. Tour participant should strictly abide by the laws and regulations promulgated by the Government of the Socialist Republic of Viet Nam, including immigration and customs laws and regulations. Vietnam Freedom Tour will not be responsible for any liability and penalty due to any violation of regulations of the Socialist Republic of Viet Nam.

7. Vietnam Freedom Tour reserves the right to amend the tour arrangement and adjust the tour cost should there be any fluctuation in hotel cost or in transportation cost during holidays such as Christmas, New Year's Day, Lunar New Year's Day, The Liberation of South Viet Nam's Day (30th April), International Labour Day (1st May), National Day (2nd September).

8. No person, other than an authorized representative of Vietnam Freedom Tour by a document in writing, is authorized to vary, add or waive any term or condition in this brochure.
 
REVISION FEES
1. An administration fee of US$ 30 per transaction will be charged for any alteration or revision made to a reservation on the final arrangement.

2. A change of tour date or tour itinerary within 10 days of departure will be treated as a cancellation and new booking, regular cancellation fees apply.
SPECIAL ATTENTION (DISABILITY REQUIREMENTS)
  1. Any disability requiring special attention should be noticed to Vietnam Freedom Tour at the time the reservation is made. Vietnam Freedom Tour will make reasonable attempts to accommodate the special needs of disabled tour participants, but it is not responsible for any denial of services by carriers, hotel, restaurants and other independent suppliers.
  2. Motorcoach companies and other carrier employees and representatives may not physically lift participants or assist them on or off transportation vehicles. Tour participants requiring such assistance must be accompanied by a qualified companion or a person hired by Vietnam Freedom Tour at the tour participant's request.
 
YOUNG TOUR PARTICIPANTS
Tour participants who are less than 12 years old on the tour departure date must be accompanied by adult.
Children aged 12 or over will be classed as adult.
Children under 12 years old are subject to receive a 10% discount on the land tour price.
There is no charge for children under 02 years old if their parents take care of them. However, no seat, bed and baby food are provided.
 
PASSPORT & VISAS
1. For entry formalities, traveler's passports must be valid for at least 06 months after the date of arrival into Viet Nam. Visas can be obtained via Vietnam Freedom Tour.

2. The travelers are required to provide Vietnam Freedom Tour by fax or e-mail with the correct personal details including full name, sex, date of birth, nationality, occupation, passport number, date of arrival, date of departure and special demands.

3. Within 03-06 days, travelers will receive a reply by fax or e-mail from Vietnam Freedom Tour and will pay Vietnam Freedom Tour for visa application with the acceptance from the Immigration Departure.

4. Travelers can be issued entry - visas into Viet Nam at the Vietnamese Embassy/Consulate in their respective countries or at the border gate into Viet Nam (Noi Bai Airport, Da Nang Airport or Tan Son Nhat Airport). Landing visa fee of 25 US$ is paid directly to the Immigration Department.

5. The other specific details stated in "Travel Information" or Vietnam Freedom Tour will be notified to tour participant on request by e-mail or by fax.
 
HOTELS
1. Hotel accommodation is based on twin-sharing rooms. Reductions for triple occupancy are based on accommodations in room with two single beds. A third bed, generally a rollaway bed, may be requested locally if required.

2. The hotels listed in this brochure will be used on most tours. If a change becomes necessary for any reason, hotel substituted will be equivalent to those categories.

3. The requirements of single room will be met by hotels, subject to hotel's availability and tour participant must pay for single room.
 
MEALS
1. For tour participant following a vegetarian diet or being on a diet which follows his belief, it is required that the tour participant inform Vietnam Freedom Tour when reservation is made. Tour participant will be charged extra for request of change of dishes or prices of meals after the confirmation of tour program with Vietnam Freedom Tour has been received.

2. All details of special requirements of welcome party or of farewell party, required drinks at meals or in transportation must be forwarded to Vietnam Freedom Tour for arrangement, and extra cost must be paid by tour participant.
 
TRANSPORTS
1. The losses or the expenses arising from the delayed departure time of transport because of the bad weather or the lateness of any participant in the group will be paid by tour participant. Vietnam Freedom Tour will only help to decrease the losses of the tour participant. Vietnam Freedom Tour will not be responsible for any refund or liability for damages caused by the delay.

2. The own demands of the tour participant for the high-class transport means such as helicopter, hydrofoil, train with air-conditioner, flight, tax, traditional sailing boat, etc. or the urgent and unforeseen early departure should be announced to Vietnam Freedom Tour in advance. The additional expenditures will be paid by the tour participant.
 
LUGGAGES
Free airlines' luggage allowance is two bags per person with dimensions not to be exceed 17'' x 14'' x 8''. No responsibility of Vietnam Freedom Tour is accepted for loss or damage to luggage or to any of the tour participant's belongings. Luggage insurance is recommended. Tour participants are responsible for preservation of their luggage. If the luggage is lost., Vietnam Freedom Tour will help in contacting and informing Lost and Found Office.
 
SERVICE INQUIRIES AFTER THE TOUR
1. If, after returning from the tour, participants wish to inquire regarding any tour services provided, please ensure that all correspondence related to those services is received by Vietnam Freedom Tour within 15 days after the tour completion date. This will enable Vietnam Freedom Tour to make a timely investigation.

2. For getting quickly feedback information, please complete the service quality form issued by Vietnam Freedom Tour, and return it to our tour guide before the tour completion date.
 
  Contac Us
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Head office
Tel: 84-4 39261979 - Fax: 84-4 39260563
Add: No.48 Luong Ngoc Quyen st., Hoan Kiem dist, Hanoi, Vietnam
Email: info@vietnamfreedomtour.com
Branch office
Tel: 84-4 39263060 - Fax: 84-4 39263065
Add: No.8 Tran Nguyen Han st. Hoan Kiem dist, Hanoi, Vietnam
Email: info@vietnamfreedomtour.com
Copyright 2000 - 2008 Vietnam Freedom Tour. All rights reserved
International Tour Operator Licence No 0628 by Vietnam National Administration of Tourism